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<!DOCTYPE html> <html xmlns="http://www.w3.org/1999/xhtml"> <head> <meta http-equiv="Content-Type" content="text/html; charset=utf-8" /> <title>Retention of Files — Nextcloud 12 Server Administration Manual 12 documentation</title> <link rel="stylesheet" href="../_static/" type="text/css" /> <link rel="stylesheet" href="../_static/pygments.css" type="text/css" /> <link rel="stylesheet" href="../_static/main.min.css" type="text/css" /> <link rel="stylesheet" href="../_static/styles.css" type="text/css" /> <script type="text/javascript"> var DOCUMENTATION_OPTIONS = { URL_ROOT: '../', VERSION: '12', COLLAPSE_INDEX: false, FILE_SUFFIX: '.html', HAS_SOURCE: true }; </script> <script type="text/javascript" src="../_static/jquery.js"></script> <script type="text/javascript" src="../_static/underscore.js"></script> <script type="text/javascript" src="../_static/doctools.js"></script> <script type="text/javascript" src="../_static/js/jquery-1.11.0.min.js"></script> <script 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page-content-header"> <div class="col-md-5 col-md-offset-7"> <form class="headersearch" style="margin-bottom:-3px;" action="../search.html" method="get"> <input type="text" value="" name="q" id="q" class="form-control" /> <button class="btn btn-default" type="submit" id="searchsubmit">Search</button> </form> </div> </div> <div class="row"> <div class="col-md-3"> <div class="sidebar"> <div class="menu-support-container"> <ul id="menu-support" class="menu"> <ul> <li><a href="../contents.html">Table of Contents</a></li> </ul> <ul class="current"> <li class="toctree-l1"><a class="reference internal" href="../index.html">Introduction</a></li> <li class="toctree-l1"><a class="reference internal" href="../release_notes.html">Release Notes</a></li> <li class="toctree-l1"><a class="reference internal" href="../installation/index.html">Installation</a></li> <li class="toctree-l1"><a class="reference internal" href="../configuration_server/index.html">Server Configuration</a></li> <li class="toctree-l1"><a class="reference internal" href="../configuration_user/index.html">User Management</a></li> <li class="toctree-l1"><a class="reference internal" href="../configuration_files/index.html">File Sharing and Management</a></li> <li class="toctree-l1 current"><a class="reference internal" href="index.html">File Workflows</a><ul class="current"> <li class="toctree-l2"><a class="reference internal" href="access_control.html">Files Access Control</a></li> <li class="toctree-l2"><a class="reference internal" href="automated_tagging.html">Automated Tagging of Files</a></li> <li class="toctree-l2 current"><a class="current reference internal" href="">Retention of Files</a><ul> <li class="toctree-l3"><a class="reference internal" href="#sample">Sample</a></li> <li class="toctree-l3"><a class="reference internal" href="#common-misconfigurations">Common misconfigurations</a></li> </ul> </li> </ul> </li> <li class="toctree-l1"><a class="reference internal" href="../configuration_database/index.html">Database Configuration</a></li> <li class="toctree-l1"><a class="reference internal" href="../configuration_mimetypes/index.html">Mimetypes Management</a></li> <li class="toctree-l1"><a class="reference internal" href="../maintenance/index.html">Maintenance</a></li> <li class="toctree-l1"><a class="reference internal" href="../operations/index.html">Operations</a></li> <li class="toctree-l1"><a class="reference internal" href="../issues/index.html">Issues and Troubleshooting</a></li> </ul> </ul> </div> </div> </div> <div class="col-md-9"> <div class="page-content"> <ul class="prevnext-title list-unstyled list-inline"> <li class="prev"> <a href="automated_tagging.html" title="Previous Chapter: Automated Tagging of Files"><span class="glyphicon glyphicon-chevron-left visible-sm"></span><span class="hidden-sm">« Automated Tag...</span> </a> </li> <li class="next"> <a href="../configuration_database/index.html" title="Next Chapter: Database Configuration"><span class="glyphicon glyphicon-chevron-right visible-sm"></span><span class="hidden-sm">Database Conf... »</span> </a> </li> </ul> <div class="section" id="retention-of-files"> <h1>Retention of Files<a class="headerlink" href="#retention-of-files" title="Permalink to this headline">¶</a></h1> <p>Nextcloud’s Files Retention app allows to automatically delete files that are tagged with a collaborative tag and have a certain age.</p> <div class="section" id="sample"> <h2>Sample<a class="headerlink" href="#sample" title="Permalink to this headline">¶</a></h2> <blockquote> <div><div class="figure"> <img alt="Sample rule to delete files after 14 days." src="../_images/retention_sample.png" /> </div> </div></blockquote> <p>The rule from the sample will delete all files tagged with <code class="docutils literal"><span class="pre">Temporary</span> <span class="pre">file</span></code> after 14 days.</p> </div> <div class="section" id="common-misconfigurations"> <h2>Common misconfigurations<a class="headerlink" href="#common-misconfigurations" title="Permalink to this headline">¶</a></h2> <div class="section" id="public-collaborative-tag"> <h3>Public collaborative tag<a class="headerlink" href="#public-collaborative-tag" title="Permalink to this headline">¶</a></h3> <p>Similar to <a class="reference internal" href="access_control.html"><em>Files Access Control</em></a> retention should use <code class="docutils literal"><span class="pre">restricted</span></code> or <code class="docutils literal"><span class="pre">invisible</span></code> tags. Otherwise any user can remove the tag and the file is not removed after the given period. Use <a class="reference internal" href="automated_tagging.html"><em>Automated Tagging of Files</em></a> to assign such tags to newly uploaded files.</p> </div> <div class="section" id="file-age"> <h3>File age<a class="headerlink" href="#file-age" title="Permalink to this headline">¶</a></h3> <p>Currently retention is based on the creation date of the file. The sync client sends the <strong>original</strong> creation date to the server, while uploading through the web interface will create a new file with a <strong>new</strong> creation date. We hope to be able to add a <code class="docutils literal"><span class="pre">upload</span> <span class="pre">date</span></code> to the filesystem soon, which would make more sense. Until then this potentially unexpected behaviour has to be taken into account.</p> </div> </div> </div> <ul class="prevnext-title list-unstyled list-inline"> <li class="prev"> <a href="automated_tagging.html" title="Previous Chapter: Automated Tagging of Files"><span class="glyphicon glyphicon-chevron-left visible-sm"></span><span class="hidden-sm">« Automated Tag...</span> </a> </li> <li class="next"> <a href="../configuration_database/index.html" title="Next Chapter: Database Configuration"><span class="glyphicon glyphicon-chevron-right visible-sm"></span><span class="hidden-sm">Database Conf... »</span> </a> </li> </ul> </div> </div> </div> </main> </div> </div> </body> </html>

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